What is an ARCP?

All Specialty Trainees (ST) will undergo an Annual Assessment of Competence Progression (ARCP) by an ARCP panel.

This is carried out in accordance with the Gold Guide.

Further information is available on the RCOG website RCOG ARCP.

The ARCP Panel

  1. Considers and approves the adequacy of the evidence and documentation (e-portfolio) provided by the trainee
  2. Makes a judgement about the trainee's suitability to progress to the next stage of training
  3. Communicates outcome to the trainee (must be in person if outcome 3 or 4)

The ARCP Panel (Who will you meet?)

The ARCP panel is composed of a number of Consultants in O&G from Trusts in the Severn Postgraduate Medical Education (PGME) in addition to a number of mandatory personnel. The panel may consist of the following members:

  1. The Training Programme Directors (TPD)
  2. Head of School
  3. Two (2) or more members of Speciality Training Committee (may include Associate Directors/Deans)
  4. Employers Representative (Assistant General Manager (AGM) or above)
  5. Lay Representative (for a minimum of 10%)
  6. External O&G Consultant from another PGME (Deanery) (for minimum of 10%)

What happens at an ARCP in O&G in Severn PGME?

The Severn School of O&G invites all Specialty Trainees to attend their ARCP. This is to facilitate personal feedback, both to and from the trainee.

The panel spends the morning considering all the trainees’ evidence and makes a judgement about the trainee's suitability to progress to the next stage of training, as judged by the trainee’s ability to meet the RCOG Matrix of Requirement for Clinical Progression. In the afternoon the trainee is invited to meet a minimum of two members of the panel.

The outcome will be discussed with the trainee along with a review of their training to date and together the trainee and panel members will formulate a plan for the future. The trainee will also have the opportunity to meet the Training Programme Director (TPD) to discuss their form R for Revalidation.

Following the ARCP the completed ARCP outcome form will be added to the trainees’ e-portfolios for future reference.

The date to attend their ARCP will be sent to all trainees. If a trainee is not able to attend the panel they must notify the Specialty Support Manager as soon as possible. It is not mandatory for trainees to attend their ARCP if their Educational Supervisor has recommended and outcome 1, but many trainees value the opportunity to give and receive feedback.

Trainees will be expected to ensure that their e-portfolio is up to date and submit the small amount of paperwork to the Specialty Support Manager at Severn PGME 5 days before the ARCP.

What Assessment Criteria are used for ARCP

Progression through training is measured against the standards set out in the RCOG Matrix of Educational Progression.

There are also additional Severn PGME Specific Requirements.

In order to aid trainees (and their educational supervisors), Severn training year specific Evidence Forms have been produced.

Educational Supervisors will be asked to recommend an ARCP outcome. Further guidance can be found in the RCOG document ARCP Outcomes Guidance.

ARCP Outcomes

  1. Outcome 1 Achieving progress and the development of competences at the expected rate.
  2. Outcome 2 Development of specific competences required - additional training time is not required.
  3. Outcome 3 Inadequate progress by the trainee - additional training time required.
  4. Outcome 4 Released from training programme with or without specified competences.
  5. Outcome 5 Incomplete evidence presented - additional training time may be required.
  6. Outcome 6 Gained all required competencies.

Paperwork to Prepare Prior to the ARCP

All ST1-7 trainees are using the RCOG e-portfolio and therefore all relevant documentation should be uploaded to the portfolio in preparation for the assessment 7 days before the ARCP date.

The ARCP, in addition to being a mandatory assessment of progress and submission of form R, is an opportunity to showcase the trainees’ achievements throughout the year. For this reason an up-to-date CV including achievements in terms of publications, audits, skill and competencies is required and should be uploaded, along with the e- and paper items listed below.

Paperwork required for trainees ARCP Assessment needs to be provided in one slim envelope/folder and submitted to the ARCP coordinator 1 week prior to the ARCP. The ARCP coordinator will be either the College Tutor (if the ARCP is taking place at the Trust), or Caroline Stitfall, Education Programme Manager (if the ARCP is taking place at Severn PGME). This is necessary as the paperwork needs to be reviewed prior to the ARCP panel meeting.

The following documents are required for ARCP:

E- Portfolio (These do not need to be printed, but need to be completed 1 week prior to ARCP)

  1. Educational Supervisor’s Report (note this is labeled “Supervisors Report” and not “Educational Meeting” or “Induction and Appraisal”. Submission of the wrong form will lead to an outcome 5
  2. 2x TO2s for each training year
  3. Audits/ Publications/ Projects to be uploaded into the Personal Library. It is also helpful to load the CCT calculator (below) too, so any amendments can be made
  4. Summary of Study Leave to be uploaded into personal library
  5. Up-to-Date CV to be uploaded into personal library
  6. CCT Calculator  to be uploaded into personal library

Paper “Paperwork” to be printed and submitted 1 week prior to ARCP

  1. ARCP Evidence form(s)- this form(s) is to aid the trainee, Educational Supervisor and the ARCP panel as a checklist of the RCOG year specific Matrix requirements.
  2. Form R
  3. Wider Scope of Practice form if appropriate (i.e other non- employing trust work has been undertaken)

Failure to meet the deadlines for paperwork submitted, or submission of incorrect or incomplete paperwork, leading to an inability to review the trainee's progress prior to the panel meeting, will result in an outcome 5 and the panel will decline to assess the trainee's progress.